LegacyChange Plans

Simplified Estate Asset Plans

Prevent Beneficiary/Heir Conflict

Simplified Estate Asset Plans

Save Tax


Flexible Asset Transfer

Through a Non-Profit Asset

Transfer Organization

Return to LegacyChange Home Page

Asset Transfer - Non-Tax Burden - Gifting Legacy - Keep Estate Planning Private

Minimize-Prevent inheritance disagreements & Family conflict before you need the following

Contact an attorney licensed and experienced in your state for your state law.


 The duties and obligations of an executor in relation to accounting for beneficiaries include the following:

  1. Accurate accounting records must be maintained in relation to all estate assets.  The executor will need to have these accounts approved by the beneficiaries periodically and at the conclusion of the administration of the estate.

  1. Estate money cannot be mixed with any other money.  A separate account must be maintained for all estate funds.

  1. The source data (receipts, cancelled checks, bills, etc.) must be maintained in order to prove the accounts, if that should be necessary.

  1. Beneficiaries who are entitled to share in the residue of the estate are entitled to require that accounts be provided to them from time to time.  These beneficiaries are entitled to look at the source documents in order to verify the information that is contained within the accounting.

  1. There are rules that govern the type of investments that can be made by the executor.  These provisions may be set out in the will.  If they are not, there are rules created by statute.  A breach of the rules with respect to investing by an estate is a breach of trust.

  1. Executors have to make beneficiaries aware of their rights with respect to information, and with respect to requiring that accounts be proved in court, if the beneficiary wishes.

  1. Executors owe a duty of care to an estate and its beneficiaries.  Claims in negligence can be made against estate trustee for a number of reasons, including the following:

(a)    If an executor makes investments that are not authorized by a will or by the law or if the investments do not generate an appropriate rate of return, a claim in negligence may be advanced against the executor for any loss incurred ;

(b)    An executor should make an appropriate blend of investments.  Some of these investments will be income generating and some will be capital in nature (stocks).  An executor should obtain the advice of a financial advisor prior to making any investments although, it is presently considered that a mix of 60% income-generating and 40% growth investments is an appropriate mix of investments for estates;

(c)    There is generally little point in an executor considering investments in a speculative investments.  If a speculative investment is highly successful, the estate will benefit although, the executor will not necessarily, directly benefit.  In the event of a loss, the executor may be found liable to the estate for the entire amount of the loss and have to pay it to the estate together with interest.

(d)   An estate trustee has an obligation to preserve and maintain all estate assets.  If there are estate assets such as equipment or vehicles, they must be properly secured (i.e. in a safe place) and maintained;

(e)   The executor must make all appropriate elections and filings under the Income Tax Act in a timely fashion, or they may be responsible for any loss occurred by the estate.

 In the event of a court supervised review of the accounting, all financially interested beneficiaries must be notified.

 Executors Compensation

Many people feel uncomfortable accepting payment for helping out family members during a tough time. And there’s nothing wrong with serving as an executor without pay.

But if you’re weighing this decision, remember that being an executor requires a commitment to working on behalf of the estate beneficiaries for months or even years. It’s a big responsibility to deal with other people’s money - and there may be a lot of work required.

Executors are entitled to compensation for the work that they do for the administration of an estate.  The general rule is that an executor is entitled to 2.5% of the assets of the estate gathered in, 2.5% of the value of the estate assets distributed, and 2/5 of 1% of the average value of the estate, if the estate is invested for a period time.  In a typical estate where the assets are gathered in and distributed relatively quickly, the executor’s compensation would be 5% of the value of the estate. 

 The amount of the executor’s compensation may be adjusted up or down based upon a number of factors.  These factors include:              

(a)    The total value of the estate;

(b)    The complexity of the estate;

(c)    The time spent by the executor in the discharge of their duties;

(d)   The skill displayed by the executor in the administration of the estate;

(e)   The degree of care exercised by the executor;

(f)    The results of the administration and any investments made by the executor.

 Generally at the conclusion of an estate (or periodically during the administration of the estate, if the estate is administered over a period number of years), the beneficiaries are asked to approve the level of executor’s compensation.  If the beneficiaries do not agree (or cannot legally agree because of the nature of the beneficiaries – for example if one of the beneficiaries is a minor or mentally incompetent), then the executors have to have the compensation fixed by the court.

 There used to be a rule, which prohibited an executor from “pre-taking” compensation before it had been approved by the beneficiaries or fixed, by the court.  This rule has been modified by recent court decisions.  As a result, an executor is entitled to “pre-take” compensation before it has been approved by the beneficiaries or by the court.  It is still generally prudent do obtain beneficiary or court approval before taking the compensation.  In the event that compensation is pre-taken, if it is ultimately determined by a court to have been excessive, the executor will be required to pay the excessive amount together with interest.

 The preparation of accounts, income tax returns, management of investments, and other estate administration are the duty of the trustee.  In appropriate cases, these functions can be delegated to qualified experts (accounts, lawyers, property managers, etc.) and the cost of such experts will be paid in addition to the executor’s compensation.

State rules vary widely. California, for example, lets an executor charge 4% of the first $100,000 of an estate's value; for a $1 million estate, the fee is $23,000. A most complex fee schedule, California, provides for different percentage amounts depending on the size of the estate -- the executor may receive up to 4 percent of the first $100,000 of the estate, up to 3 percent of the next $100,000 and up to 2 percent of the next $800,000.


Rights of Beneficiaries

Beneficiaries in an estate have certain rights.  These rights include the following:


  1. The right to be notified when the estate trustee (executor) applies to court for a Certificate of Appointment of Estate Trustee (probate).  A beneficiary may make representations to the court whether or not the beneficiary has any objection to the proposed executor being appointed.


  1. An estate beneficiary is entitled to information concerning the original assets to the estate and in relation to the ongoing accounting of the estate.  If the executor does not produce this information voluntarily, a beneficiary may require that the executor complete a court supervised review of the accounts.


  1. A beneficiary is entitled to receive their entitlement under the estate in a timely way.  The length of time will depend on the nature and complexity of the estate.  Generally, if the executor completes the administration within one year, they will not be criticized.


  1. Prior to the completion of the estate, a beneficiary is entitled to see a complete list of all of the accounting for the estate and any relevant other source documents (receipts, invoices, cancelled checks, etc.). 


  1. An executor is entitled to compensation.  The beneficiaries are entitled to review and approve or disapprove of the level of compensation.  If the beneficiaries do agree with the level of compensation, a court must set it.


  1. If a beneficiary is unhappy with the job that is being done by the estate trustee, that beneficiary can apply to the court for an order to remove the trustee.  A court will remove a trustee if their removal is justified.

Contact an attorney licensed and experienced in your state for your state law.

We can assist finding attorney.


 The executor of an estate is named in one's will and has many duties and responsibilities, including the following:

 1. Find the latest will and read it.

 2. File a petition with the court to probate the will.

 3. Assemble all of the decedent's assets.

  • Take possession of safe deposit box contents.

  • Consult with banks and savings and loans in the area to find all accounts of the deceased.  Also, search for cash and other valuables hidden around the home.

  • Transfer all securities to his or her name (as executor) and continue to collect dividends and interest on behalf of the heirs of the deceased.

  • Find, inventory and protect household and personal effects and other personal property.    

  • Collect all life insurance proceeds payable to the estate.

  • Find and inventory all real estate deeds, mortgages, leases and tax information.  Provide immediate management for rental properties.

  • Arrange ancillary administration for out-of-state property.

  • Collect monies owed the deceased and check interests in estates of other deceased persons.

 4.   Find and safeguard business interests, valuables, personal property, important papers, the residence, etc.

 5.   Inventory all assets and arrange for appraisal of those for which it is appropriate.

 6.   Determine liquidity needs. Assemble bookkeeping records. Review investment portfolio. Sell appropriate assets.

 7.   Pay valid claims against the estate.  Reject improper claims and defend the estate, if necessary.

 8.   Pay state and federal taxes due.

  • File income tax returns for the decedent and the estate. .

  • Determine whether the estate qualifies for "special use valuation" under IRC Sec. 2032A, the qualified family-owned business interest deduction under IRC Sec. 2057, or deferral of estate taxes under IRC Sections 6161 or 6166.

  • If the surviving spouse is not a U.S. citizen, consider a qualified domestic trust to defer the payment of federal estate taxes

  • File Federal Estate Tax return and state death and/or inheritance tax return

 9.   Distribute specific bequests and the residue plus obtain tax releases and receipts as directed by the court. Establish a Testamentary Trust (or pour over into a Living Trust), where appropriate.

 10. Prepare statement of all receipts and disbursements. Pay attorney's fees and executor's commissions. Assist the attorney in defending the estate, if necessary.

(When Desired, Ask for More Complete Responsibility Document)

Executor Seven Most Common Mistakes


Your LegacyChange Plan


Free Consultation


Request Free Consultation and/or PDF Documents Here


Divorce Settlement

Go to Incentive Plan

Free Consultation & Discounted Experienced Local Estate Advisors

Business Entry-Management-Exit Plans - BEME

Tax Reduction Services - Legal - Estate - Tax - Exit Strategies & Planning

Assisting to Preserve and Maintain Client Wealth

Return to LegacyChange Home Page

Contact Us

Receive Legacy Change News and Updates Subscribe Here

For Tax Updates and News on Facebook View  @1LessTax

E-mail    National: 800.333.0801

Minimizing Inheritance Conflict

Free Will Consultation & Discounted Trust by Experienced Local Estate Advisors

More Tax Saving Alternatives at www.1LessTax.com  See Page 3

Advanced Asset Funding for Heirs Go Here:  Cash Advance


LegacyChange Plans are not FDIC insured or Investments

Return to LegacyChange Home Page

Tax and Legal Advisers always recommended. We can assist finding attorney.


Copyright © 2018 K. B. Wheeler Jr. All rights reserved